Clerk of Works

Clerk of Works

Team Horizon is seeking a Clerk of Works for a company with projects in Mayo.

Why you should apply:

• Our client has developed a stand-out culture of innovation, inclusion and development, and consistently features as a great place to work.


• You enjoy working in a culture of learning and collaboration and making a positive impact.

What you will be doing:

• Liaising with Project Manager, Estates Dept., Design teams, Contractors, Local Authority/  Fire Services Staff, Hospital Management and Maintenance Dept. Staff.


• Monitor the Building / Civil and structural works on Site, ensuring that the standard of work and materials supplied by the contractor are as specified in accordance with the contract information.


• Ensure Compliance with the drawings, specifications and other contract documents.


• Monitoring quality control, on and off site in conjunction with the project team. Review and Report deviations from specified construction procedures to ensure compliance with regulations.


• Recording anomalies in site activities including weather, Health & Safety, quality of work, etc


• Tracking and reporting progress in relation to cost & programme.


• Attend site meetings, take photographs and maintain a current drawing/specifications database, maintaining a daily diary of activity, producing a weekly report.


• The Clerk of works will maintain a Daily Works diary, recording decisions, events, appointments, staff details, site visits, equipment on site, contractor’s attendance, daily temperatures, photographs of progress.


• The Clerk of works will produce a weekly report, summarising weekly activity on site including photographs.


• To witness testing, Installation and Commissioning during and on completion of the Works.


• Monitoring the effectiveness of site management. Co-ordinate and prepare written reports to the Project Manager to ensure no interruption occurs to the building schedule.


• Track the co-ordination of M&E services and ensure compliance with the contract documents.


• Aiding in practical completion and defects rectification issues and monitoring their timely resolution in a satisfactory manner and Ensure the quality and workmanship of finishing works


• Facilitate prompt delivery of as-built records, safety files, digital projects manuals, O & M manuals etc


• Aiding the successful handover of the building in relation to services, building fabric maintenance and facilities management.


• Coordinating the necessary pre-contract and post-completion decanting and logistical tasks to ensure effective, efficient and satisfactory delivery of accommodation, with a minimum of disturbance to Hospital services and staff.


• To prepare schedule of defects and to certify rectification of snagging items.


• To undertake Health & safety duties commensurate with the post.


• To maintain liaison with the UHG Maintenance Department and ensure hand- over arrangements are effective.


• Any other duties as set out by the estates Manager, training and / or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this post.


• To report to and take instructions from the Design Team and the Project Manager. To liaise as necessary with the Maintenance Manager. The Clerk of Works will have no authority to modify the design, incur additional costs or approve samples.  Moreover, he/she will have no authority to direct the main contactors methods of work or be empowered to issue variations from the contract documents.


• To assist in the correct interpretation of all documents and to ensure that all works are carried out in accordance with the drawings, specification and other contract documents.


• To advise the Design Team of any additional information required by the contractor.


• To check that all workmanship and material meet the standards and performance criteria for the project and to identify and record unacceptable work as soon as possible for the information of the Architect/Design Team accordingly.


• Implement Permit-to-Work procedures and co-ordinate with relevant staff the management of interfacing shutdowns, connections and commissioning of services and building works under the contract, reporting to the Architect and the Estates Department as necessary.


• To report to the Design team on the implementation of the main contractors programme for the works, preparing progress reports, keeping records of instructions, variations and day works.


• To record any factors that could give rise to claims for disruption or affect the projects progress.


• To assist the Design Team in site inspections.


• To identify and maintain an up to date schedule of remedial items.


• To accompany all Local Authority Inspectors on their visits to site, maintaining the necessary liaison with the Local Authorities, as appropriate, in respect of compliance with statutory requirements.


• To attend Design Team meetings, both on and off site, and site meetings as required.


• To keep a detailed accurate diary of all events pertaining to the job, to include site reports, recording progress, material delivery and site labour and plant.  Diary to be prepared in a form to be agreed with the Employers Representative (Architect).


• Attend meetings arranged by the Engineering Department as required and furnish such reports as required.


• Work closely with project managers, architects, and engineers to review all design plans, specifications, and drawings.


• Conduct in situ / above ceiling surveys to ensure that all new  wiring and containment installations meet design, safety, and quality requirements


• Ensure that M&E systems are designed and installed in accordance with the design documents and that containment can be installed in a coordinated manner with existing systems and building fire compartmentalisation.


• Coordinate with subcontractors to ensure the scheduled installation of systems throughout a building campus or standalone buildings


• Witnessing of S/N testing of new  installations.


• Compiling Handover and “As built” documentation for the various projects.


• Constructability Reviews & Compliance:


• Review and interpret technical service routing drawings (mechanical, electrical, plumbing) to ensure compliance with the project’s design intent, building codes, and industry standards.


• Identify potential conflicts between M&E systems and structure and resolve them before installation.


• Ensure compliance with local regulations, codes, and safety standards.


• Oversee the installation of all systems on-site to ensure quality and adherence to specifications.


• Act as the point of contact between the project team, subcontractors, and clients for all -related issues.


• Facilitate coordination meetings to ensure that all parties are aligned on design changes, timelines, and expectations.


• Proactively identify potential problems with mechanical or electrical systems before they occur.


• Troubleshoot issues during the construction phase, ensuring they are resolved quickly to avoid project delays.


• Maintain up-to-date records of designs, specifications, and installation progress.


• Prepare reports on project status, key issues, and milestones for the project management team.

What you need to apply:

• The appointee will have a minimum of 7 years experience, with preferably at least 5 years on site in the role of Clerk of Works.


• S/he will have significant experience as a Clerk of Works on large building projects.


• Healthcare project experience would be an advantage.


• The ideal candidate would be a member or associate member of a relevant professional institute.


• A detailed working knowledge of building construction technology is essential and candidates should also have knowledge of mechanical & electrical services.


• Proficiency in the use of MS Office and AutoCAD would be an advantage.


• Candidate must hold a clean driving licence and have unencumbered access to a suitable vehicle.


• The candidate should hold an appropriate Safe Pass, as promoted by Fás, and other relevant site safety qualifications (Managing safety in Construction).


• The Successful candidate should hold a relevant third level qualification in a construction related discipline or an Equivalent professional qualification OR; Hold a Certificate / Diploma in Construction studies or Civil Engineering.


• Be a member of the Chartered Institute of Building or Member of the Institute of Clerk of Works.


• Have attained a reasonable standard of general education commensurate with the role and have a satisfactory knowledge of and experience of duties to be performed and be capable of working on his/her own initiative.


• Have five years satisfactory supervisory and practical experience of complex building projects.  Possess the requisite knowledge of construction contract procedures and be capable of writing clear and precise reports, keeping work records, measuring and recording all variations from contracts and reading drawings. Knowledge of and ability to interpret architects/engineers’ drawings, specifications and technical directions.


• Have a high standard of practical experience in building construction. Have a high degree of proficiency / expertise in Microsoft office.