Energy Manager/Chief Assistant Technical Services Officer

Team Horizon is seeking a Energy Manager/Chief Assistant Technical Services Officer for a company based in Galway city

To manage and deliver estate services in the area of Energy, Sustainability, Climate Action and Decarbonisation including administrative, professional, technical and project management services. This will include the assessment and integration of acceptable Renewable Energy Technologies and associated Mechanical and Electrical delivery systems.

The Energy Deep Retrofit Programme, Chief Assistant Technical Services Officer (Mechanical / Electrical Engineer) will support the Estates Manager, and the wider Sustainable Infrastructure Office Team, in the provision and management of estates, energy, sustainability, climate action and decarbonisation services.

Why you should apply:

• They put their people first and live their diversity and inclusion values embracing all perspectives.


• You enjoy working in a culture of learning and collaboration and making a positive impact.

What you will be doing:

• Manage the delivery of the major energy and carbon building retrofit programme.


• Manage the existing building retrofit programme.


• Manage the project and the resources associated with the programme.


• Procure, manage and coordinate the Technical Advisors, Design Teams and Energy Performance Advisors working on the programme.


• Procure, Manage and coordinate all construction contracts and contractors associated with the programme.


• Deliver this programme in two distinct work streams - firstly, a Pilot Programme consisting of 10 no. locations (nationally) and secondly, a large scale national renovation programme.


• Liaise and coordinate with other Project Leads (CATSO) across the regional offices to progress the Pilot Programme and to develop an action a plan for large scale programme.


• Liaise with External Agencies such as DoH, DPER, NDFA, and SEAI and with CFO and national Service Division offices.


• Liaise with Capital & Estates functions in the development and integration of all ]policies, strategies and Implementation Plans such as the Asset and Property Strategy.


• The Chief Assistant Technical Services Officer will provide services as appropriate in the development and execution of major capital projects in acute and non-acute settings and to plan and supervise the execution of these projects.


• Assisting in the development of Decarbonisation Plans for new build and building retrofit programmes.


• Managing the preparation of a comprehensive brief for the projects in consultation with services and estates personnel and advisors.


• Ensuring that the brief is known and understood, in appropriate detail, by all those who are likely to work in the new facility.


• Manage the necessary and appropriate consultation processes, meetings and other activities necessary to satisfactory completion of the project.


• Complying with all regulatory requirements including permission, licences, certificates and approvals.


• Acting as senior administrative officer for the management of the project and helping to resolve quickly such issues as may be for resolution and agreement.


• Defining requirements for design services, buildings and equipment.


• Advising on the selection of Design Teams, other professional services and Contractors for Capital Projects, arranging and managing the procurement processes.


• Arranging for preparation of specifications, drawing and contract documents for Capital Projects.


• Obtaining approval to proposals as necessary in accordance with protocols and regulations in a timely manner.


• Developing proposals with selected design teams and contractors.


• Developing action plans for the timely and efficient completion of contracts. Coordinating the tender and control stages of the project, having close liaison with the design team, site supervisory staff, etc. along with facility / hospital personnel.


• Supervising staff and contractors in the implementation of agreed programmes.


• Working with service management and nurse planners to ensure that the equipping / commissioning team is established in good time, is adequately briefed and trained, and is effectively supported in carrying out its work.


• Managing and controlling agreed project timescales and budgets for planning, design, construction and equipping and budgets to agreed quality standards.


• Anticipating difficulties and problems, especially those arising from phasing, variations, commissioning and vacating, and ensuring that where necessary these are either resolved directly or brought to the notice of the Estates Manager and Project Board, for decisions on avoidable claims for delays, extras etc.


• Managing and controlling expenditure on each assigned project. This is to include presentations to senior management and Project Board as required, of information and current estimates of total costs, running statements of financial commitment and forecasts of expenditure.


• Checking design team fees accounts with regards to agreed fees and preparing same for certification by the Estates Manager. He / she shall process payments to contractors and design team firms for payment in accordance with constraints set down in contract documents, forms of agreement and statutory provisions.


• Advising line management on measures appropriate to enable the orderly phasing out of services in old facilities and the transfer to new facilities of staff and services.


• Assisting in the orderly phasing of developments by agreeing appropriate arrangements with line management and to keep line management and senior clinical staff informed of the plans as the developments proceed.


• Ensuring appropriate maintenance arrangements are put in place for new buildings.
  The Chief Assistant Technical Services Officer will assist and support the development of Energy Efficient Design (EED).


• Providing technical input and advice to estates development of National Planning, building regulation and technical guidance documents relevant to the health built environment and energy, sustainability and climate action.


• Providing professional technical advice and guidance, most specifically in the area of Energy Performance, Energy Efficient Design (EED) and Towards Carbon Zero approaches and programmes.


• Developing and providing EED training


• Supporting all National and Regional Offices in the application of an Energy Efficient and Towards Carbon Zero Design approach to all works and projects.


• Identifying minor capital Energy and Decarbonisation priorities as identified in Registers of Opportunities.


• Preparing an Energy and Decarbonisation minor capital programme in consultation with service managers for approval.


• Developing a comprehensive brief for the project for minor capital works in consultation with local managers and Maintenance Officers/Engineering Officers.


• Preparing, or arranging for preparation, of plans and contract documents to detail required.


• Arranging for the appointment and management of design teams where required.


• Arranging for submission of tenders and recommending tenders for acceptance.


• Agreeing programme for project with contractors.


• Arranging for the management of the minor capital works.


• Ensuring that agreed programme is completed within time and tender sum.


• Working closely with and supporting Regional Estates Teams in delivering energy and decarbonisation related capital works.


• Co-ordinating and managing all related Energy Performance Contract Programmes


• Monitoring and reporting on the energy consumption in healthcare premises.


• Assessing the energy efficiency standards in premises in accordance with current standards and regulations.


• Advising on investment proposals in energy saving projects.


• Preparing and implementing agreed investment proposals on energy saving projects.
  The Chief Assistant Technical Services Officer will assist and support the development and work of Energy Management Teams.


• Supporting the Estates Manager to coordinate and support the management of Energy Bureau nationally.


• Providing support and guidance to Estates Energy Officers.


• Supporting the implementation of Energy Awareness Management Teams in agreed locations.


• Establishing and embedding energy management best practices into the culture and day-to-day activities of staff and relevant stakeholders within the regions.


• Working closely with, and supporting Regional Estates Teams in developing and implementing energy management best practices and works locally.


• Embedding the energy agenda as a mainstream element in the delivery of the Estates service to health facilities.


• Co-operating with Fire and Safety Officers, Services Managers, Health and Safety, Risk Management, Occupational Health and Infection Control Staff in addressing facilities improvements with regard to legislative compliance.


• Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.


• Supporting the preparation and management of Sustainability Management Programmes.


• Supporting the preparation and management of procurement strategies and programmes for works and equipment in the area of Energy and Sustainability.


• Supporting the preparation and management of procurement strategies and programmes for Utilities and Energy.


• Supporting the preparation and management of Critical Infrastructure Resilience management programmes.


• Defining in accordance with overall guidelines, maintenance requirements of all buildings, services, equipment and vehicles under his / her control, minor capital works and fire precautions schemes and proposing priorities in the allocation of resources available for these schemes.


• Preparing budgets for the carrying out of the proposed programmes.


• Defining the staff or contract resources necessary to discharge agreed programmes and preparing action plans for carrying out of same.


• The Chief Assistant Technical Services Officer will draw up or, in appropriate circumstances, arrange for the development of plans and contract arrangements for the implementation of approved capital / maintenance programmes.


• Assisting in defining requirements for all equipment and buildings, especially in seeking ease of maintenance and operation.


• Complying with all regulatory requirements including permission, licences, certificates and approvals.


• Recommending awards of maintenance contracts to outside contractors where for economical or practical considerations such is considered desirable.


• Developing proposals with selected contractors.


• Obtaining departmental approval to proposals as necessary.


• Developing action plans for the timely and efficient completion of all contracts.


• Supervising staff and contractors in the implementation of the agreed programme.


• Managing and controlling the agreed budget.


• Developing planned maintenance routines for all relevant equipment based on manufacturer’s instructions, equipment importance and usage rates.


• Incorporating maintenance requirements in supply contracts for new equipment and vehicles where appropriate.


• Developing regular inspection and maintenance routines for all buildings, services, equipment and vehicles.


• Developing guidelines for the safe operation of all equipment.


• The Chief Assistant Technical Services Officer will work with and support the activities of the Property Manager to ensure compliance with Property Transaction Protocols and other relevant property related tasks when assigned.


• Property management and technical advisory services as deemed appropriate for the management of the healthcare estate property portfolio within the assigned area.


• To work with the Property Manager to develop and implement a property management strategy and local property plans in collaboration with other key personnel and advisors.


• To work with the Property Manager to ensure property requirements are fully integrated with service provision and staffing levels and ensure all cross care group opportunities for property utilisation are maximised within the Property portfolio.


• To work with the Property Manager to ensure that all property transactions conform to statutory requirements.


• To assess the physical infrastructure of the property portfolio including purpose, state of upkeep, capacity, suitability, space utilisation and security.


• Provide information to the Property Manager so as to maintain and keep a property asset register including appropriate records of the legal title to properties.


• Discussing with the local authority Fire Officer in the area in association with the Service Manager and Fire Prevention Officers and other relevant staff, fire precaution and safety measures, and their priorities.


• Providing a programme for implementation of agreed measures and arranging for employment and training of sufficient fire prevention officers.


• Advising and agreeing annual programmes for fire precautions schemes after consultation with local authority Fire Officers in the area and the Service Managers and Fire Prevention Officers.


• Ensure work programmes are implemented in line with the Capital & Estates Infrastructure Decarbonisation Roadmap and the wider Climate Action Strategy.


• Provide professional technical advice and guidance, specifically in the area of Energy Performance and Energy Efficient Design (EED) approaches, to support decarbonisation of the estate properties.


• Have a good understanding and technical knowledge in relation to sustainable infrastructure and building decarbonisation, along with knowledge of current policy and regulation.


• Embed sustainable infrastructure as a mainstream element in the delivery of the Capital & Estates service to healthcare facilities.


• Support and actively participate in the organisational response to climate action, promoting a sustainable, low carbon and efficient health service.


• Co-operate with the Health Services Transformation Programme as required to carry out the duties of the post.


• Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. and comply with associated protocols for implementing and maintaining these standards as appropriate to the role.


• Have a good knowledge of Health and Safety requirements and ensure that Health and safety Legislation is complied with in all aspects of the delivery of the role


• Achievement of targets and plans and completion of agreed programme within allocated budget.


• Act as spokesperson for the Organisation as required.


• Demonstrate pro-active commitment to all communications with internal and external stakeholders


• Success in developing good working relationships with other members of the team and with administrators of institutions in which maintenance staff are engaged.


• Participating in advisory groups and Estates initiatives as may be required.


• And any other duties as assigned.

What you need to apply:

• Hold a Level 8 (or higher) Quality & Qualifications Ireland (QQI) major academic award in Mechanical Engineering or Electrical Engineering accredited by the relevant Professional Institute being Engineers Ireland.


• Or hold a qualification at least equivalent to the one above; OR (iii) Have Membership of the relevant professional association: Engineers Ireland.


• Have had at least seven years’ satisfactory experience after attaining the Lvl 8 qualification in Mechanica/Electrical/Energy Engineering, including adequate experience in the design, project management and construction of buildings or in the installation or maintenance of the mechanical, electrical and heating services of such buildings.


• Possess the requisite knowledge and ability (including a high standard of suitability and of management ability) for the proper discharge of the duties of the office.


• Character Each candidate for and any person holding the office must be of good character.