Property Management

Team Horizon is seeking a Property Manager for a client based in Galway. The Property Manager will be responsible for providing expertise, advice and support services in respect of the management of the extensive property portfolio for the area. The successful candidate must be capable of working on their own initiative, of performing as part of a team and engaging with internal and external stakeholders to deliver property services to our clients.

Why you should apply:

• Competitive salary and a 24 month contract


• This role offers an opportunity to influence and innovate in the management of critical health estates. If you’re passionate about leveraging your expertise to make a meaningful impact, this is a perfect career move for you!


• You enjoy collaborating with cross functional teams, and in this role you get to work closely with local authorities, stakeholders, and multi-disciplinary teams to align property strategies with organisational goals.

What you will be doing:

• Provide property management and advisory services as appropriate in the management of the Health Estate  


• To assist in the planning management and rationalisation of the existing Estate


• Provide, or arrange provision of independent expertise in property valuations.


• Ensure yearly updating of property valuations of all properties listed in the Property Registers and Database where required


• Advise on strategies associated with potential for disposing of surplus lands and properties, with particular reference to ‘campus’ sites and underutilised properties.


•  Advise on strategies to maximise the operational and financial potential of properties and land assets within the portfolios


• Review and advise, from a property management perspective, on third party proposals on behalf of clients, e.g. developer proposals, D&B development options, PPP procurement etc.


• To advise and assist the integrated service area personnel on the sourcing and acquisition of new facilities in line with the goals contained in their Service Plans


• Provide support role and assistance to the  business management personnel in the  integrated service area regarding the Development strategies for campus sites
  o Strategies for property asset management
  o Co-ordination of service location planning with Local Authority development planning


•  Provide advice and assistance to the Hospitals, Health Community Areas & Corporate in relation to   sourcing suitable properties, through public and private development opportunities, public/private partnership, leasing, renting and buying opportunities joint venturing etc.


• Co-operating and liaising as necessary with members of the staff as appropriate in the procurement, planning and zoning relating to buildings and properties


• Prepare reviews and commentaries on Development Plans of the Local Authorities within the area, in consultation with appropriate officers and advisors.


• Ensure statutory compliance in respect of Planning and Zoning Regulations regarding all properties


• Sit on teams convened by the clients, from time to time, in respect of property related proposals


• Ensure that property related contracts are executed in accordance with the requirement of the companies Property Protocol


• Carry out property suitability assessment reports and liaise as necessary with other internal and external expertise.


• Provide documentation in relation to the acquisition and disposal submissions to the Property Review Group and the Senior Leadership Team 


• Establish and advise on costs as they relate to property transactions and development proposals


• Inspect and review of leases and contracts as required.  Arranging for preparation of title maps, lease maps and other maps associated with contract documents for property related transactions and application submissions to the Property Registration  Authority


• Ensure that property consultants, including conveyance solicitors and planning advisors, are fully and clearly briefed as appropriate


• Ensure that property transactions and proposals are completed within acceptable time limits in accordance with the property protocol


• Advise the Estate Manager as appropriate, in relation to the formulation and review of policies and programmes for property procurement, disposal and development and to ensure that such policies and programmes are communicated and agreed.


• Work with the Property Services team and other team members as appropriate and necessary


• Build relationships, in order to support the role,  with Estate Agents, Local Authorities and property management personnel


• Provide expert advice to the companies personnel  in relation to property matters


• Ensure satisfactory progress of property related proposals and transactions and that appropriate information sessions, briefing meetings and consultations are held as required.


• Provide timely management information reports as directed by the Estate Manager


• Maintain a comprehensive property register database for the company


• Such other duties as the Estate Manager may direct from time to time


• To act as spokesperson for the organisation as require


• Demonstrate pro-active commitment to all communications with internal and external stakeholders


• Adequately identifies, assesses, manages and monitors risk within their area of responsibility.


• Engage in the companies performance achievement process in conjunction with your Line Manager and staff as appropriate.


• Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. and comply with associated protocols for implementing and maintaining these standards as appropriate to the role.


• Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service


• The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to them from time to time and to contribute to the development of the post while in office. 

What you need to apply:

• Level 8 (or higher) Quality & Qualifications Ireland major academic award in Property Studies, Property Valuation & Management or Property Economics OR appropriate Membership of the relevant professional association: Society of Chartered Surveyors in Ireland OR hold a qualification at least equivalent to one of the above.


• Minimum of 7 years relevant experience in the direction and supervision of commercial agency, property valuation, property transactions and/ or property management.


• Experience in financial planning, budgeting, lease management and asset strategy development / management.


• Broad knowledge of general property management skills across varying markets with experience in Health or other public service desirable


• High level of technical proficiency to enable communication in technical terms with relevant personnel


• High level of proficiency in valuation & negotiation skills


• A knowledge of property procurements options & methodologies within the Public Sector


• Good knowledge of zoning and planning objectives, to include development plans & area plans.


• Has the capacity to lead, organise and motivate staff and teams to function effectively in times of rapid change.